Manager of CHSS
Крайний срок: 26 Май 2024
Условия контракта: Постоянный
Категория: Административный/офисный
Тип вакансии: Полная ставка
Местонахождение: Ереван
Описание работы
The College of Humanities and Social Sciences (CHSS) comprises the MA TEFL, MPSIA, LL.M., and BA in English & Communications degree programs, as well as a number of certificate programs and research centers. CHSS welcomes students to the study of humankind around the globe through the ages, to the exploration of our collective and individual works of creativity and to an appreciation of our common and unique heritage and human capacities.
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Обязанности
- Establishes and maintains recordkeeping systems for the college, including CVs, syllabi, contact information, annual reports, updates on research activities, faculty searches, survey results (interfacing with the Institutional Research Office and Human Resources), center grants, faculty travel requests.
- Oversees College purchases, maintenance, supplies and arranges room reservations.
- Coordinates activities and interactions with other university units, including student guidance and referrals to other university resources when academic, behavioral, attendance, or other personal problems arise requiring attention (e.g., Office of Admissions, Office of the Registrar, Student Services, Counseling, etc.)
- Supports the Dean with budget preparation, including making recommendations for major purchases; tracks contracts in coordination with the Program Chairs and Human Resources; and tracks spending to ensure that approved budget targets are met.
- Coordinates class scheduling across programs in the college and with other colleges.
- Supports the Dean with routine communications with faculty, students, other university units, and inquiries from outside the university, including tracking student recommendation requests, transfer credit requests, grade change requests, arranging meetings, taking and distributing minutes.
- Supports the Dean with faculty hiring and evaluation processes, including interfacing with Human Resources and University Services on faculty and staff hiring and contracting.
- Collects and organizes program, student, and faculty evaluation materials.
- Tracks enrollment patterns and provides information to the Dean.
- Assists visiting faculty with contracts and logistical matters as directed by the Dean.
- Maintains the college website and other informational materials (including brochures), coordinates with administrative assistants for college programs and centers, to assure that information is up to date.
- Ensures that the online Course Catalog is consistently up-to-date.
- Leads the CHSS staff to complete projects/tasks as assigned by the Dean; in the absence of other administrative staff, manages the reception area, receives visitors, responds to Program-related inquiries, etc.
- Coordinates with administrative assistants and program chairs in the college on open house arrangements, recruitment, financial aid, and admissions, probation, dismissal, withdrawal, and other student status matters, graduation forms.
- Arrange college events, public events, and other special college activities, including arranging and preparing PR materials, and others as directed by the Dean.
- Works closely with the Office of the Registrar on educational transactions (e.g., pre-registration/registration schedule, drops/adds, withdrawals, change of major, waivers, graduation requirements, transfer credits, etc.).
- Periodically meets with continuing students, advising them on planning for the upcoming semester and reviewing longer-term academic plans and schedules with them.
- Works closely with incoming new students, assisting them with orientation and adjustment to university academic life, including organizing special counseling sessions throughout the academic year.
- Performs other related duties as requested by the Dean or the Dean’s designee.
Требования
- BA or higher degrees
- Excellent interpersonal and communication skills in English and Armenian
- Discretion, confidentiality, judgment, patience, positive proactive personality
- Good negotiation, dispute resolution skills
- Knowledge of academic institutions and processes, and in particular, thorough knowledge of AUA policies and procedures
- Fluency in Armenian and English
- Relevant experience in office management and support for mid- or higher-level executive
Требуемый уровень кандидата: Не определено
Дополнительная информация
AUA is an equal opportunity employer and is committed to an active non-discrimination program within the institution
Профессиональные навыки
Управление конфликтами
Управление
Личные навыки
Переговорные навыки
Позитивное отношение
Разрешение конфликтов
Проактивная
Связь
навыки межличностного общения
Терпеливость
Поделитесь этой вакансией в соцсетях.
О компании
The American University of Armenia (AUA) is a private institution of higher learning, offering a global education in Armenia.
AUA is affiliated with the University of California and accredited by the WASC Senior College and University Commission, 985 Atlantic Avenue, #100, Alameda, CA 94501, 510.748.9001.
Founded in 1991, AUA provides a high-quality, graduate and undergraduate education that encourages civic engagement and promotes democratic values, fostering scholarship in a setting that values and develops academic excellence, free inquiry, integrity, scholarship, leadership, and service to society.
AUA’s graduate program offers master’s degrees in eight fields of study: Business Administration, Industrial Engineering and Systems Management, Computer and Information Science, Political Science and International Affairs, Economics, Public Health, Law, and Teaching English as a Foreign Language. These programs are intended to develop critical analysis and depth of knowledge through advanced coursework, independent study, and research.
AUA’s undergraduate program offers bachelor’s degrees in English and Communications, Computer Science, and Business. Through its undergraduate courses, the University offers students depth of knowledge for career preparation and further studies as well as breadth and a foundation of general knowledge and skills for life-long learning.