American University of Armenia Fund

Աշխատանքի նկարագրություն՝

The College of Humanities and Social Sciences (CHSS) comprises the MA TEFL, MPSIA, LL.M., and BA in English & Communications degree programs, as well as a number of certificate programs and research centers. CHSS welcomes students to the study of humankind around the globe through the ages, to the exploration of our collective and individual works of creativity and to an appreciation of our common and unique heritage and human capacities.

/am/manager-of-chss-2

Աշխատանքային պարտականություններ

1. Establishes and maintains recordkeeping systems for the college, including CVs, syllabi, contact information, annual reports, updates on research activities, faculty searches, survey results (interfacing with the Institutional Research Office and Human Resources), center grants, faculty travel requests.
2. Oversees College purchases, maintenance, supplies and arranges room reservations.
3. Coordinates activities and interactions with other university units, including student guidance and referrals to other university resources when academic, behavioral, attendance, or other personal problems arise requiring attention (e.g., Office of Admissions, Office of the Registrar, Student Services, Counseling, etc.)
4. Supports the Dean with budget preparation, including making recommendations for major purchases; tracks contracts in coordination with the Program Chairs and Human Resources; and tracks spending to ensure that approved budget targets are met.
5. Coordinates class scheduling across programs in the college and with other colleges.
6. Supports the Dean with routine communications with faculty, students, other university units, and inquiries from outside the university, including tracking student recommendation requests, transfer credit requests, grade change requests, arranging meetings, taking and distributing minutes.
7. Supports the Dean with faculty hiring and evaluation processes, including interfacing with Human Resources and University Services on faculty and staff hiring and contracting.
8. Collects and organizes program, student, and faculty evaluation materials.
9. Tracks enrollment patterns and provides information to the Dean.
10. Assists visiting faculty with contracts and logistical matters as directed by the Dean.
11. Maintains the college website and other informational materials (including brochures), coordinates with administrative assistants for college programs and centers, to assure that information is up to date.
12. Ensures that the online Course Catalog is consistently up-to-date.
13. Leads the CHSS staff to complete projects/tasks as assigned by the Dean; in the absence of other administrative staff, manages the reception area, receives visitors, responds to Program-related inquiries, etc.
14. Coordinates with administrative assistants and program chairs in the college on open house arrangements, recruitment, financial aid, and admissions, probation, dismissal, withdrawal, and other student status matters, graduation forms.
15. Arrange college events, public events, and other special college activities, including arranging and preparing PR materials, and others as directed by the Dean.
16. Works closely with the Office of the Registrar on educational transactions (e.g., pre-registration/registration schedule, drops/adds, withdrawals, change of major, waivers, graduation requirements, transfer credits, etc.).
17. Periodically meets with continuing students, advising them on planning for the upcoming semester and reviewing longer-term academic plans and schedules with them.
18. Works closely with incoming new students, assisting them with orientation and adjustment to university academic life, including organizing special counseling sessions throughout the academic year.
19. Performs other related duties as requested by the Dean or the Dean’s designee.

Անհրաժեշտ հմտություններ

• BA or higher degrees
• Excellent interpersonal and communication skills in English and Armenian
• Discretion, confidentiality, judgment, patience, positive proactive personality
• Good negotiation, dispute resolution skills
• Knowledge of academic institutions and processes, and in particular, thorough knowledge of AUA policies and procedures
• Fluency in Armenian and English
• Relevant experience in office management and support for mid- or higher-level executive

Պահանջվող թեկնածուի մակարդակը: Չսահմանված

Լրացուցիչ տեղեկություն